Sunday, 22 October 2017

Personal Secretary


Published by Jobstanzania on October 22, 2017

Songea Urban Water Supply and Sanitation Authority (SOUWASA) is an Autonomous Government Agency operating under the Ministry of Water and Irrigation. It was established on 1st July, 1997 under Act NO.8 Of 1997 and later on strengthen by Act No. 12 Of 2009. SOUWASA is charged with the overall responsibility of operations, maintenance and management of Water Supply and Sanitation services within Songea Municipality.

Applications are invited from suitable, qualified, dynamic, experienced and performance driven Tanzanians Male and Female to fill in an excellent career opportunity of:

JOB POSITION: PERSONAL SECRETARY - 1 POST

REPORTING TO: Human Resources Officer
TERMS OF SERVICE: Renewable Contract
WORK STATION: Songea Municipality

Essential Duties and Responsibilities
Secretary to the Managing Director and responsible for performing all secretarial duties including word processing, taking dictations and notes, up-keep of diaiy and appointments.
Ensuring proper office housekeeping of the Managing Director's office.
Handling all matters that require the highest degree of secrecy.
Discharging routine matters like drafting of replies to letter as directed by the Managing Director and make decisions on routine matters that need not be referred to the Managing Director,
Supervising and directing personal secretaries under his/her control.
Maintaining a diary of appointments for the Managing Director and advising/reminding him about these appointments.
Taking dictations transcribe by word processing and present an accurate and free from error work of signature.
Receiving and answering fax/telex/telephone calls/ intercoms, giving information to callers and Circulating information to appropriate officers.
Filing minutes, correspondence and other documents and maintaining files in secure custody places using laid down office procedures.
Drafting simple letters and other correspondence of a routine nature, accepting or rejecting invitations, acknowledgements, etc.
Relaying verbal messages and instructions from the Managing Director to his subordinates.
Handling delicate matters requiring secrecy.
Performing any other duties as may be assigned by the Managing Director.

Minimum Qualifications Required, Competency and Experience
Must be a Female Tanzanian citizen.
Relevant working experience of at least two (2) years in any reputable organization.
Computer literate
Holder of form IVNI with a diploma in secretarial studies from the recognized training institution.
Good command in English and Kiswahili (Written and Verbal).

Remunerations
Attractive salary within SOUWASA scale


General Condition
All applications should be in written form and have to be enclosed with the following documents:
• Curriculum Vitae.
• Photocopy of certificates of Form IV, VI, University degree,
• Academic Transcript and Birth Certificate.
• Full names and detailed address of three referees (Address should include Mobile Phone, email address and postal address).

Mode of Applications
All applications should be sent to the SOUWASA Registry Office by hand, registered postal office or EMS and be addressed to:

The Managing Director,
Songea Urban Water and Sanitation Authority,
P.O. Box 363,
SONGEA.

Application deadline:  2nd November 2017

NB: ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED FOR INTERVIEW, AND THOSE WHO WILL NOT HEAR FROM US SHOULD CONSIDER THEMSELVES AS UN SUCCESSFUL.


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