Personal Secretary Grade I

Published by Jobstanzania on 6:30:00 pm

The National Institute for Productivity (NIP) is a training, consulting and research organisation under the Ministry of Labour and Employment. The main objectives of NIP include the following:

  • To promote productivity improvement in enterprises and organisations and spread productivity consciousness in Tanzania
  • To improve performance, efficiency and effectiveness of work in the public, private and informal sector organisations through consultancy, research and training services;
  • To improve management skills and know-how in an effort to meet existing and future demands of Human Resources;
  • To publish and disseminate management literature produced in connection with the work of the Institute.
  • In order to achieve these objectives, suitably qualified Tanzanians are invited to fill the position of Personal Secretary Grade I in the Institute.

Duties and Responsibilities
  • As a Personal Secretary you will be responsible for:
  • Performing Secretarial duties and office management functions; Receiving and directing visitors to responsible officers;
  • Keeping custody of records, file registers and computer soft copies; Keeping diary and appointments for your superior;
  • Arranging and keeping office files and received letters;
  • Typing letters, reports and other documents;
  • Processing applications for training;
  • Managing training, consultancy and applied research records
  • Perform any other duty assigned to you by your superior

Qualifications and Experience
  • Secondary Education (A level or 0 level);
  • Diploma in secretarial services from a recognised institution
  • Demonstrated experience of at least one (1) year performing secretarial duties in a reputable organization Good organization and multiple tasking skills
  • Good command of spoken and written English and Kiswahili;
  • Good interpersonal and communication skills; Strong personal and professional references; Competence in Microsoft Word, Excel and Access.
  • Remuneration
  • Salary scale of NIP 5 and attractive fringe benefits

Mode of Application :
Interested candidates should ensure that their applications include:
  • A hand-written application letter;
  • A type CV with three (3) referees;
  • One A4 page statement in English describing why the applicant should be given preference over other candidates for the position applied for;
  • Copies of relevant certificates, transcripts and testimonials;
  • Two passport size photographs 4

Complete applications should be forwarded to the:

Managing Director,
National Institute for Productivity,
P.O. Box 2021,
Dar es Salaam

Deadline: Jul 08, 2013 - by 2.00 pm
Source: Daily News June 10, 2013



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