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Wednesday

Office Management Secretary (One Post)


Published by Jobstanzania on 2:58:00 pm

Iringa Urban Water Supply & Sanitation Authority (IRUWASA) has the duty of providing potable water and sanitation services at affordable prices to the residents of Iringa Municipality for enhancing their health and quality of life. In order to achieve the compact objectives, IRUWASA now seeks applications from suitably qualified Tanzanians who are self motivated, hardworking, honest and committed to their work to fill the following positions:-


Position: Office Management Secretary (One Post)

Reports to Human Resources & Administration Manager

Duties and Responsibilities

  • Responsible for performing all secretarial duties including word processing, taking notes and minutes, keeping of diary and appointments, advising and reminding the appropriate officers about the appointments.
  • Ensures proper office keeping.
  • Handles sensitive and confidential matters in the Authority.
  • Discharges routine duties like, replying correspondences as directed by the appropriate officers.
  • Receives and answers telephone calls, intercoms, and emails by giving information to callers and circulating information to appropriate officers.
  • Relays verbal memos messages, and instructions from the appropriate officers to his/her subordinates. Provides and coordinates office requirements for Managing Director; handles incoming and outgoing mail; and files and distributes mails fix
  • Receives and guides visitors designated for the appropriate officers.
  • Attends meetings when required and produces records proceedings.
  • Guides and trains subordinates on their work.
  • Provides necessary facts to his/her assigned officer{s) to enable him/her handle issues referred to the office.
  • Carries out office management duties e.g. arranging for appointments, guiding visitors, ensuring that equipment and machines in his/her custody are well maintained.
  • Takes records and gives advice on matters related to secretarial duties.
  • Performs other related duties as may be assigned by the supervisor.

Qualifications and Working Experience

  • Holder of Ordinary Diploma in Office Management or Computer studies or Secretarial Duties with a pass of 120 wpm short hand Kiswahili and
  • English from an Institution recognized by NACTE.
  • Working experience .of at least 9 years in a relevant field.
  • Effective verbal and written communication skills in both English and Kiswahili.


Age Limit
Age should be between 35 and 45 years.

Remuneration
According to IRUWASA Salary Scale - IWAS 5 = (660,000.OO).

General Conditions to All Posts

  • Application letter shall be handwritten and be supported by the following documents:-
  • Reliable contact postal address, email address and telephone/mobile numbers.
  • Detailed up-to date Curriculum Vitae (CV).
  • Copies of relevant certificates.
  • Certified copy of birth certificate.
  • Names and contact addresses of at least three referees.
  • Applicants who were retired from the Public Service for whatever reasons should not apply. Only short listed candidates will be contacted for interview.
  • On top of the envelope applicant should mark the post he/she is applying for.

All applications should be addressed to:-

The Managing Director,
Iringa Urban Water Supply and Sanitation Authority,
P.O.Box 570
Iringa


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