Personal Secretary II

Published by Jobstanzania on 9:48:00 am

Muhimbili University of Health and Allied Sciences is inviting applications from suitably qualified Tanzanians to be considered for employment to fill the following vacant posts.

Required Qualification
Form IV certificate with credit passes in Kiswahili and English, plus 80 w.p.m. shorthand and 50 w.p.m. typing speed, tabulation and manuscript stage III, secretarial and office procedure stage II. Must have sufficient knowledge in computers in at least word processing spreadsheet, database, e-mails and internet. (Must have computer certificate). Possession of Diploma in Secretarial studies is mandatory.

Working experience of at least three (3) years in secretarial duties.

Duties and Responsibilities

  • Follow-up outstanding replies. Coordinate office requirements
  • Ensure office orderliness and neatness. Take care of all facilities under one’s charge. Supervise junior staff.
  • Keep in custody confidential matters
  • Attend to telephone calls and take messages. Ensure that the respective office is punctually open. Keep diary of events and appointments.
  • Perform any other related duties as may be assigned by one’s reporting officer.

Salary Scale: PGSS 10

General Conditions for All Posts:

  • Applicants must attach an up to date current Curriculum Vitae (CV) having reliable contact postal address, email address and telephone numbers.
  • Applicants should apply on the strengths of the information given in this advertisement.
  • The title of the position applied for should be written in the subject of the application letter and marked on the envelope.
  • Applicants must attach their detailed relevant certified copies of Academic certificates/transcripts.

•        Postgraduate Degree/First Degree/Advanced Diploma, Diploma/Certificates.
•        Post graduate Degree/ First Degree/ Advanced Diploma/ Diploma/ transcripts as the case may be.
Form IV and Form VI National Examination Certificates.
•        Computer Certificates where applicable.
•        Professional Certificates from respective boards where applicable.
•        One recent passport size picture and copy of birth certificate.

Form IV and Form VI result slips are strictly not accepted. Presentation of forged academic certificates and other information in the CV will necessitate to legal action.

How to Apply

  1. Applicants currently employed in the public service should route their application letters through their respective employers.
  2. Applicants should indicate three reputable referees with their reliable contacts.
  3. Certificates from foreign Universities should be verified by Tanzania Commission for Universities (TCU).
  4. Women are highly encouraged to apply.

Only shortlisted candidates will be informed on a date for interview.        .

Application Letters Should Be Posted / Hand Delivered to the Following Address on or before 4.00 p.m on 25th September, 2013 (i.e. Deadline for receiving applications)

The Deputy Vice Chancellor, Planning, Finance and Administration,
Muhimbili University of Health and Allied Sciences – MUHAS,
P.O. BOX 65001,
Dar Es Salaam.



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