Finance and Administrative Assistant (G6) at ILO Tanzania

Published by Jobstanzania on 6:31:00 pm

The International Labour Organization (ILO) is implementing a regional programme
–Women’s Entrepreneurship Development and Economic Empowerment project, funded by the Irish Aid Partnership.

The project seeks to reach scale and access a new target population
of selected women entrepreneurs , by  building off of existing networks of trainers and WED tools introduced in the past and reach out to new partners serving young women through the ongoing ILO - Africa Commission Youth Entrepreneurship Facility.

The NPO will achieve this through supporting women led businesses to increase their performance, increasing number of women start - ups, increasing acceptance of entrepreneurship as a career option for women and increasing the evidence of what works and what doesn’t in WED. The WED EE country projects
(Tanzania, Kenya and Uganda) are closely linked to a global component based in Geneva, which focusses on closing the knowledge gap on what works in women’s entrepreneurship development.

The ILO is recruiting a motivated and committed Project Finance and Administrative Assistant with demonstrated finance, accounting and administrative skills to be part of a high - performing team of national  and international experts. Under the supervision and guidance of the National Project Coordinator, the
Project Finance and Administrative Assistant will support the daily financial and administrative services of the project office in Dar es Salaam.

1.       POSITION: Finance and Administrative  Assistant (G6)
2.      Duration:  12 months as of 01/03/2014 (with possibility of extension)

Description of position
The FAA will report to  the Chief Technical Advisor of the project. S/he will receive technical and administrative backup from the Finance and Administrative Officer of the ILO Country Office Dar es salaam

  • Analyze and maintain an overview of the work of the  Project to ensure that timely administrative/financial support is provided in general and in particular areas
  • Advise and assist NPCs with project management.
  • Coordinate and supervise activities related to administrative/financial services of the project; provide financial oversight to sub contracts, External Collaboration Contracts, Implementation
  • Agreements, Workshop Implementation Agreements, credit guarantee schemes, and youth - to- youth challenge funds for impact evaluations.
  • Search for and prepare administrative/financial related briefing materials for the National Project
  • Coordinator and other staff for use on official missions, special meetings and for action
  • Maintain policy, personnel, financial and general administrative files; maintain and update data bases and tracking sheets for facilitating follow ups.
  • Participate in meetings and discussions on administrative/financial matters pertaining to ILO Projects at the duty station.
  • Maintain inventory for project assets and registers for travel and seminar advances.
  • Check seminar financial reports and other financial reports prepared by project staff and constituent partners to ensure accuracy and integrity of the reports before their submission to the ILO Country Office Dar es Salaam.
  • Maintain financial records and monitoring systems for the project to record and reconcile expenditures, balances of commitments and allocations, and other data for daily transactions and reports.
  • Provide administrative and logistical support services during meetings, seminars, workshops, and official missions.
  • Ensure safe custody of furniture, equipment, vehicles and security of the Project office.
  • Perform other duties as may be assigned.

Candidates should have the following qualifications and experience:

  • University Degree in accounting, or equivalent professional accounting qualification
  • A minimum of five years of professional experience in the field of accounting and/or finance,
  • Familiarity with the financial and administrative rules and procedures of the UN system in general, and the financial rules and regulations of the ILO in particular;
  • Knowledge of development issues would be an asset.
  • Computer literacy in Word, Excel, Power Point applications, E-mail and Internet
  • Excellent English communication skills
  • Experience in working with International Organizations would be an added advantage.

Excellent knowledge of English and Swahili languages

  • Computer literacy with proven ability to use basic MS Office tools such as Excel, word processing, and power point ; 
  • thorough knowledge and understanding of a complex body of accounting, finance, and administrative rules, regulations, guidelines and procedures as well as the full range of administrative activities within support areas such as personnel, finance and procurement and the creation and maintenance of data bases and filing systems; ability to work well with colleagues; 
  • good organizational skills; 
  • ability to analyze and evaluate accounting/financial data and correspondence for ascertaining its  integrity and/or anomalies and suggest best course of action; ability to obtain services from other work units inside or outside the office for completion of tasks; 
  • ability to search and retrieve information from data bases  and compile reports; 
  • ability to respond to requests from high - ranking officials, and to deal with high-level visitors with tact and diplomacy; 
  • ability to deal with confidential matters with discretion; supervisory skills; 
  • excellent time management skills and team player.
  • Languages-Excellent command of English and a local language is required.

Deadline for application
Applications indicating the title of the position should be sent to  FAAWEDEE@ilo.org. by 15th February 2014.

Due to the number of applications received, if you have not heard from the  office 3 weeks after  deadline, assume you were not shortlisted for the interview.



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