Records Management Assistant II - 3 Posts

Published by Jobstanzania on 6:56:00 am

Muhimbili University of Health and Allied Sciences is inviting applications from suitably qualified Tanzanians to be considered for employment to fill the following vacant posts:-

Records Management Assistant II - 3 Posts

Required Qualification
Form IV with at least two credit passes in English and Kiswahili OR form VI with two principal passes in Arts subjects and must have a credit in English at “O” level or has obtained a Diploma in Record Management or equivalent qualification from recognized Institution.

Duties and Responsibilities
(i) Receives correspondence and files sent by dispatch book.
(ii) Receives and distribute official publications according to standing Instructions.
(iii) Sorts outgoing correspondence in accordance with instructions or established means of dispatch and checks date and signature.
(iv) Records all outgoing registered correspondence and telegrams.
(v) Maintains a register of files sent out to or received from Schools or departments.
(vi) Dispatches mail going straight to Schools/departments, mail clearing center and Post office in time according to instructions, classification and current dispatch timetables of mail clearing center and Post Office.
(vii) Assembles flimsy copies and files them for circulation to listed Officers.
(viii) Re-addresses mail and answers questions on dispatch, postage and postal procedures and regulations.
(ix) Performs any other duties as may be assigned by one’s reporting Officer.

Salary Scale PGSS PGSS 6-7 10

General Conditions:

(i) Applicants must attach an up to date current Curriculum Vitae (CV) having reliable contact postal address, email address and telephone numbers.
(ii) Applicants should apply on the strengths of the information given in this advertisement.
(iii) The title of the position applied for should be written in the subject of the application letter and marked on the envelope.
(iv) Applicants must attach their detailed relevant certified copies of Academic certificates/transcripts as follows:
(a) PhD, MMed/Dent Certificate as the case may be.
(b) Postgraduate Degree/First Degree/Advanced Diploma, Diploma/Certificates as the case may be.
(c) Post graduate Degree/ First Degree/ Advanced Diploma/ Diploma/ transcripts as the case may be.
(d) Form IV and Form VI National Examination Certificates- All applicants.
(e) Computer Certificates where applicable.
(f) Professional Certificates from respective boards where applicable.
(g) One recent passport size picture and copy of birth certificate.
(v) Form IV and Form VI result slips are strictly not accepted. Presentation of forged academic certificates and other information in the CV will necessitate to legal action.
(vi) Applicants currently employed in the public service should route their application letters through their respective employers.
(vii) Applicants should indicate three reputable referees with their reliable contacts.
(viii) Certificates from foreign Universities should be verified by Tanzania Commission for Universities (TCU) or National Acreditation Council for Technical Education (NACTE) for foreign non degree certificates
(ix) Women are highly encouraged to apply.
(x) Only shortlisted candidates will be informed the date for interview.
(xi) APPLICATION LETTERS SHOULD BE POSTED / HAND DELIVERED TO THE FOLLOWING ADDRESS on or before 4.00 p.m on 8th July, 2014 (i.e. Deadline for receiving applications)

The Deputy Vice Chancellor, Planning, Finance and Administration,
Muhimbili University of Health and Allied Sciences – Muhas,
P.O. Box 65001,
Dar Es Salaam. 



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