Procurement Officer

Published by Jobstanzania on 12:23:00 pm

Position: Procurement Officer 
Employer: Baylor College of Medicine Children's Foundation Tanzania (Mbeya)
Job Location: Mbeya

Position Summary:
The PO is responsible for all purchasing functions, including evaluating and qualifying suppliers/vendors, placing and tracking orders, ensuring timely and accurate delivery of goods, soliciting and analyzing quotes, and ensuring high quality and value for money in organizational procurements.

Duties and Responsibilities:

  • Coordinate and facilitate the procurement process in liaison with respective departments.
  • Develop and maintain an up-to-date supplier’s database.
  • Solicit for quotations for the project’s supplies/equipment requirements both locally and internationally as necessary
  • Ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.
  • Conduct purchasing functions in accordance with approved policies.
  • Evaluate supplier’s performance
  • Prepare, review and clearance of documentation (evaluations, requests for awards, purchase order’s and contracts for services.)
  • Negotiate terms and conditions of purchase to ensure efficient and timely delivery of services.
  • Lead preparations of procurements plan to its implementation in line with approved budget.
  • Maintain and update prices for the projects common purchases/supplies.
  • Maintain stock records of procured items.
  • Compile and maintain a schedule for placed orders status and ensuring that purchase orders have been dispatched.
  • Coordinating clearing and forwarding with relevant agents and preparation of VAT exemption forms.
  • Establish and or renew maintenance contracts for all the project equipment and ensure that these contracts are implemented in a timely manner without lapsing.
  • Act as Secretary to Tender Board by supporting the function of the Tender Board
  • Advice on disposal of obsolete or condemned items/goods on how to handle loses in stores.
  • Meet Senior Management information needs, including preparation of monthly, quarterly and annual reports.
  • Carry out any other duties that may be assigned.


  • Minimum of a Bachelor’s Degree in Business Administration or other related degree
  • Professional Qualifications, i.e. CIPS and 3 years related experience in purchasing and logistics management preferred.
  • Should be registered as a Procurement and Supplies Professional and Technician
  • Experience in bio-medical procurement is an added advantage
  • Excellent oral and written communication skills in both English and Kiswahili
  • Knowledge of purchasing procedures and supplies/stock management.
  • Strong computer skills, including word processing and spreadsheet programs
  • Ability to make judgment and decisions in accordance with the established policies and procedures, with the highest level of accuracy and integrity.
  • Highly organized, detail oriented and self motivated.
  • Ability to prioritize and handle multiple tasks simultaneously

Send your application with the subject PROCUREMENT OFFICER to - hr@baylortanzania.or.tz


Address to:

Senior Administrator and HR,
P. O. Box 2663,

Deadline for applications is 23rd April, 2015



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