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Monday

Shipping Assistant


Published by Jobstanzania on 2:51:00 pm

The US Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Shipping Assistant in the General Services Section.

BASIC FUNCTION OF POSITION

Incumbent is responsible for the shipping & transportation functions pertaining to incoming and outgoing personal effects and official U.S. Government supplies and equipment for the Mission. This includes supplies and equipment for Agencies under Chief of Mission Authority.



MAJOR DUTIES AND RESPONSIBILITIES:

OUTGOING SHIPMENTS: 30%

  • Responsible for soliciting bids from various shipping companies locally – requests for proposals include packing, weighing, storage, actual travel arrangements, etc., and recommends company for the GSO approval. Upon approval, works with the exporter (departing employee and/or office) and selected shipping company to arrange for dates & times for packing, 
  • supervises actual packing to ensure conformance with USG regs, advising the company of USG regs; 
  • and ensuring that shipments are transferred to storage or shipping carrier on schedule.


Reviews charges for all shipments before approval of the GSO.

Incumbent prepares all the necessary documents, letters, customs forms, etc. to obtain the required export permits and exemptions.

INCOMING SHIPMENTS: (Official and Personal Effects) 30%

Responsible for the clearing of all incoming shipments (air and sea freight) for Agencies under COM Authority, and personal effects. Prepares required documents for import permits & exemptions, arranging for customs clearance, pick-u or storage, and delivery to final destination. This also includes USG-owned and Privately-owned motor vehicles.

PERSONNEL:  30%

Responsible for meeting and assisting all incoming and outgoing employees international arrivals and departures, to facilitate expeditious handling of immigration and customs clearance at airport. Accompany arriving personnel to their assigned residences.

Assist employees with obtaining host country driving license, and registration, licensing, inspection, insurance coverage, sale, etc. of the privately-owned motor vehicle(s). For official USG-owned motor vehicles prepares the necessary documents in this connection. Expedite arrivals, departing and diplomatic pouches as required

OTHER: 10%

Responsible for maintaining proper and efficient record-keeping and files for all actions being taken. Records should include but not be limited to, contacts and procedures for all functions, and status of the various shipments, visa requirements, etc. being processed. Uses Transportation Lite and ILMS Ariba to track shipments and purchase requests. Works with Procurement Team and employees to communicate shipments.

Keeping immediate supervisor informed of daily assignments, status of accomplishments, problems, etc. on a regular day-to-day basis.

Any other duties as may be assigned.


QUALIFICATIONS REQUIRED
All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

Education:
Completion of Secondary School (form IV) is required. Completion of vocation training or equivalent experience is required.

Experience:

  • Three years plumbing experience is required, particularly related to water pumping and treatment. 
  • Three years of industrialized type plumbing experience is required. 
  • This is not just a residential plumber, must have demonstrated Hotel, Hospital or other large industrial type complex plumbing experience is required.


Language:

  • Level III (good working knowledge) in English and Level IV (fluent) in Kiswahili (speaking, writing and reading) is required. 
  • Must be able to read and comprehend instructions in Verbal and Written English Language. 
  • Must be able to read, comprehend and understand complex drawings are required. (This will be tested)


Job Knowledge:

  • Must have knowledge in practices and procedures in plumbing waste water treatment, 
  • pumping and potable water treatment and painting experience is required.


Skills and Abilities:

  • Ability to use all plumbing related hand tools and all plumbing related power tools of the trade engaged in, to include brazing, gas welding, gas cutting, and electric welding. 
  • Must have complete ability to trouble shoot on above mentioned plumbing problems. 
  • Must have valid driver's license and the ability to safely and regularly drive a GOV Vehicle is required. (This will be tested)


SELECTION PROCESS: When qualified, applicants who are U.S. Citizen Eligible family Members (USEFMs) and/or preference-eligible U.S. Veterans are given a preference in hiring. Therefore, it is essential that these applicants make themselves known as having a hiring preference and specially address the required applications above in their application.

HIRING PREFERENCE ORDER:
1. USEFM who is ALSO a preference-eligible U.S. Veteran
2. USEFM OR a preference-eligible U.S. Veteran
3. FS on LWOP

ADDITIONAL SELECTION CRITERIA:

Management will consider when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.
Current OR employees serving a probationary period are not eligible to apply. Current OR employees with an Overall Summary rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance report (EPR) are not eligible to apply.
Current NOR employees hired on a Family Member Employment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.


HOW TO APPLY: applicants must submit the following documents to be considered:

Universal Application for Employment (UAE)(Form Ds-174), which is available on our website or by contacting Human resources, (see “For Further Information” above); and
Any additional documentation that supports or addresses the requirements listed above (e.g. transcripts, degrees, etc.)
Copy of Passport, or, National ID, Resident/Work Permit.


IMPORTANT: Applicants claiming a U.S. Veteran’s preference must submit written documentation confirming eligibility (e.g., Member Copy 4 of Form DD-214, Letter from the Veteran’s Administration, or certification documenting eligibility under the VOW Act with an expected discharge no later than 120 days after the certification is submitted) by the closing date of the vacancy announcement. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veteran’s preference will not be considered in the application process. Specific criteria for receiving a U.S. Veteran’s preference may be found in HR/OE’s Family Member Employment Policy (FMEP).

WHERE TO APPLY:

American Embassy
Human Resources Office
P.O. Box 9123
Dar es Salaam


APPLICATION FORM
(Required Application Form to be completed for all vacancies)
Click here to download application form (DS-174) (PDF 640KB


EQUAL EMPLOYMENT OPPORTUNITY: 
The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age(below compulsory retirement age), disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs. The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

Appendix A – DEFINITIONS

Eligible Family Member (EFM): An EFM for employment purposes is defined an individual who meets all of the following criteria:

U.S. Citizen or not a U.S. Citizen; and
Spouse or same-sex domestic partner (as defined in 3 FAM 1610); or
Child, who is unmarried and under 21 years of age or, regardless of age, is incapable of self-support. The term “child” shall include, in addition to natural offspring, stepchild, adopted child, and a child under legal guardianship of employee, spouse, or same-sex domestic partner when such child is expected to be under legal guardianship until 21 years of age and when dependent upon and normally residing with the guardian; or
Parent (including stepparents and legally adoptive parents) of employee, spouse, or same-sex domestic partner, when such parent is at least 51 percent dependent on the employee for support; or
Sister or brother (including stepsisters and stepbrothers, or adoptive sisters or brothers) of the employee, spouse, or same-sex domestic partner when such sibling is at least 51 percent dependent on the employee for support, unmarried, and under 21 years of age, or regardless of age, incapable of self-support; and
Listed on the travel orders or approved Form OF-126 of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad or, as appropriate, at an office of the American Institute in Taiwan; and
Is under chief of mission authority.




U.S. Citizen Eligible Family Member (USEFM): A USEFM is an individual who meets all of the following criteria:

U.S. Citizen; and
Spouse or same-sex domestic partner (as defined in 3 FAM 1610) of the sponsoring employee; or
Child of the sponsoring employee who is unmarried and at least 18 years old; and
Listed on the travel orders or approved Form OF-126 of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad or, as appropriate, at an office of the American Institute in Taiwan; and resides at the sponsoring employee’s post of assignment abroad, or as appropriate, at an office of the American Institute in Taiwan; and is under chief of mission authority; or
resides at an Involuntary Separate Maintenance Allowance (ISMA) location authorized under 3 FAM 3232.2; or
Currently receives a U.S. Government retirement annuity or pension from a career in the U.S. Foreign Service or Civil Service.




Appointment Eligible Family Member (AEFM): An AEFM is an individual who meets all of the following criteria:

U.S. Citizen; and
Spouse or same-sex domestic partner (as defined in 3 FAM 1610) of the sponsoring employee; or
Child of the sponsoring employee who is unmarried and at least 18 years old; and
Listed on the travel orders or approved Form OF-126 of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad or, as appropriate, at an office of the American Institute in Taiwan (AIT); and
Is under chief of mission authority; and
Is residing at the sponsoring employee's post of assignment abroad or, as appropriate, at an office of the American Institute in Taiwan; and
Does NOT currently receive a U.S. Government retirement annuity or pension from a career in the U.S. Foreign Service or Civil Service.


Member of Household (MOH) : A MOH is an individual who meets all of the following criteria.

A MOH is someone who accompanies or joins a direct-hire Foreign Service, Civil Service, or uniformed service member permanently assigned to or stationed abroad or, as appropriate, at an office of the American Institute in Taiwan; and
A MOH must be officially declared to the COM by the sponsoring employee as part of his/her household; and
A MOH is under COM authority;
A MOH may include a parent, unmarried partner, other relative, or adult child;
A MOH may or may not be a U.S. Citizen;
A MOH is not an EFM;
A MOH is not listed on the travel orders or approved Form F-126 of a sponsoring employee.


Not Ordinarily Resident (NOR) – An individual who meets the following criteria:

An EFM, USEFM or AEFM of a direct-hire Foreign Service, Civil Service, or uniformed service member permanently assigned or stationed abroad, or as appropriate, at an office of the American Institute in Taiwan; or
Has diplomatic privileges and immunities; and
Is eligible for compensation under the FS or GS salary schedule; and
Has a U.S. Social Security Number (SSN); and
Is not a citizen of the host country; and
Does not ordinarily reside in the host country; and
is not subject to host country employment and tax laws.


Ordinarily Resident (OR) – An individual who meets the following criteria:

A citizen of the host country; or
A non-citizen of the host country (including a U.S. citizen or a third-country national) who is locally resident and has legal and/or permanent resident status within the host country and/or who is a holder of a non-diplomatic visa/work and/or residency permit; and/or
Is subject to host country employment and tax laws.


Only shortlisted candidates will be contacted


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