Operations Assistant - ICAP Dar es Salaam (1 Post)

Published by Jobstanzania on 3:41:00 pm

ICAP at Columbia University is a non-governmental organization operating in Tanzania since 2004, with funding from the PEPFAR through the U5, Centers for Disease Control and Prevention (CDC).ln collaboration with the Ministry of Health and Social Welfare (MoHSW), ICAP supports quality, comprehensive;family-focused HIV prevention, care and treatment services athealth facilities and communities in Mwanza and Kagera .A key aspect of the program is to build the capacity of the MOHSW, at the national and sub-national levels, and indigenous CBO/NGOs to manage ,HIV programs including financial, administrative, program management and technical advisory skills. The program has employed competent, dynamic individuals with programmatic understanding, clinical background as well as public health management knowledge in implementing the program objectives. Since April 2014 in Mwanza City, ICAP has been implementing an outreach-based harm reduction/HIV prevention program to key populations, including people who inject drugs (PWID), MSM, Sw. Starting in October 2015, ICAP is expanding its programming for key populations Of SW and MSM as well as targeting priority populations (PP) of adolescent girls and young women (AGYW) aged 15-24 among the general population in both Mwanza and Kagera with community-based HIV prevention interventions.

Position Title: Operations Assistant (1 positions)

Reports to: Operations Manager
Location: Dar es Salaam

Position Summary:
The incumbent for this position shall do overall management of office management duties in general. S/he shall be responsible for organizing meetings' requirements, logistics of travels and ticket booking. S/he shall also be responsible for ensuring internal & external communication and records are in order.

Specific duties:

  • Principal duties and responsibilities:
  • To coordinate travel logistics including accommodation arrangements, flight and road transport.
  • Dealing with correspondence, collect information, write reports, ensuring decisions made are communicated to the relevant people;
  • Taking notes during meeting and assisting during presentation and conference, producing documents and briefing papers.
  • With collaboration of Training Officer, Coordinate the organization of meetings, trainings, seminars, and other events.
  • Organize all office maintenance and repair work.
  • Liaise with procurement to ensure materials and equipments ordered are delivered in a timely manner to the appropriate sites.
  • Assist with the orientation of new staff with collaboration with HR team.
  • Assist the administration team as may be required.
  • When requested to perform front desk duties in the absence of Front Desk Officer.
  • Perform any other relevant duties as may be assigned to you by the supervisor.


  • At least first degree in public administration, sociology, Human resource management or any other related field Recommendable working experience from a reputable organization.
  • Computer knowledgeable and a well demonstrated ability of managing internet communications
  • An experience of working in a USG donor funded organization is a plus
  • Fluent in English  

How To Apply:

Applicants should send their application letter and CV by January 15, 2016 by email, mentioning the post applied for as a subject line to >>  icap-tz-hr@columbia.edu 

Only short listed applicants will be contacted. Please do not attach any certificates when submitting online.

ICAP is an equal opportunity employer; women and people living with HIV/AID5 are encouraged to apply.

Deadline: 15 January 2016

Deatails Source: Daily News, 5th January 2016



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