Thursday, April 19, 2018

Finance and Administration Officer - 1 Post


Management and Development for Health (MDH) is a non-profit organization in Tanzania that primarily aims to contribute towards addressing public health priorities through evidence based interventions and partnerships. MDH works in collaboration with the Ministry of Health, Community Development, Gender, Elderly and Children; as well as academic and non-academic institutions to address the problems of tuberculosis (TB), malaria, HIV/AIDS, nutrition, maternal and child health and to undertake initiatives to advance public health research, education, and services for improving the lives of people and communities. In this regard MDH seeks to recruit qualified individuals to fill the following positions:

Position Title: Finance and Administration Officer - 1 Post 
Location: Dar es Salaam
Supervisor: Senior Finance Manager

Position Summary:
Project Finance and Administration officer will be working under the direct supervision of Senior Finance Manager in close collaboration with the Laboratory Service Manager. He/She will be responsible with providing critical support and guidance to the pool of project staff at head office and zonal offices primarily on administrative and as well as general finance matters on day to day basis.

Duties and responsibilities;
 Ensuring that all payment vouchers are complete with all the necessary support documentation such as pro-forma invoices/bids, local purchase order, selection minutes, delivery notes, tax invoices, etc. before making payment.
 Timely procurement of project materials, services, supplies and update of inventory register.
 Posting of transactions, management of advance payments and financial report production.
 Reviews, analyses, researches and recommends to the management on cost cut and cost savings strategies in order to realize more targets and increase operational efficiency.
 Accurate and timely preparation of monthly Bank reconciliation statements.
 Acting as a key liaison with field offices in timely collection of various documents from field offices, compiling them in a manner that facilitates timely payment.
 Managing the payment complaints register by making following up of failed mobile money transactions and reporting progress to the senior Finance Manager.
 Facilitating and managing hotel booking for field officers during their travels away from their work station
 Following up with hotel vendors to ensure that, all invoices are available so that payments to be done on time
 Organize a filing system for important and confidential company documents
 Ensure adherence to organization’s Standard Operating Procedures (SOPs), and Tanzania legislation, with comprehensive internal policies and procedures
 Coordinate all logistics and preparations of trainings/meetings/events.
 Carry out any other responsibilities as assigned by the supervisor

Required qualifications
 University degree in Business Administration/Finance /Accounting
 CPA/Masters in related field would be an added advantage
 At least 3 years work experience in similar or related field in NGO setting.
 Experience on accounting software
 Professional integrity
 Experience in handling auditing and compliance review

Interested candidates should submit an application letter, a detailed copy of their CV, and names and contact information (email addresses and telephone numbers) of three work related referees.

Applications should be submitted by April 30, 2018, to the Human Resource Manager through e-mail or dropped by hand at the MDH Head Office in Mikocheni, along Mwai Kibaki Road, Plot No. 802.

Kindly note that only shortlisted applicants will be contacted