Thursday, July 19, 2018

Human Resource and Administrative Officer

Maji Safi Group is looking for a skilled Human Resource and Administrative Officer (HRAO) to assist in all aspects of our Human Resources practices and processes in addition to supporting the Executive Director in administrative tasks. MSG expects the HRAO to maintain and enhance MSG’s human resource department by assisting in planning, implementing, and evaluating employee relations and human resource policies. The goal of this position is to promote team values and enable business success through better HR management, including job design, recruitment, performance management, training, development and talent management.

LOCATION – Shirati, Rorya District, Mara Region, Tanzania
POSITION TYPE - Full-time Position

• Work closely with Management to formalize Company Operational Procedures Handbook that fits and abides with Tanzanian Labor Laws and Policies.
• Ongoing review and enhancement of MSG’s HR Policies and Procedures to ensure they are in line with legislative developments.
• Assist in staff evaluations including written reports and conducting annual staff evaluations with Directors.
• Support in staff recruitment including developing job descriptions, person specifications, preparing job adverts, checking application forms, shortlisting, and interviewing.
• Preparing Staff Handbooks and keeping staff records.
• Managing absenteeism, employee records, staff hours and tracking time-sheets.
• Support MSG’s accounting department with the preparation and execution of monthly payrolls and annual bonuses.
• Support Management while negotiating with staff and their representatives on issues relating to contacts.
• Assist MSG management with responding to grievances and implementation of disciplinary
• Develop human resources planning strategies that consider both the short-term and long-term staff requirements.
• Plan and coordinate employee development and trainings.
• Develop and lead introductory orientation for new employees of MSG.
• Commitment to work collaboratively and respectfully toward resolving obstacles and/or conflicts.

• Maintain office supplies, inventory management.
• General clerical duties including preparing and modifying correspondence, drafts, memos, emails and reports when appropriate.
• Handle requests for information and data.
• Resolve administrative problems and inquiries.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare agendas for meetings when appropriate and record, compile, and transcribe minutes of meetings.
• Supervise other MSG staff, including the office cleaning team, cook, security guards, etc.

• Bachelor’s degree or Diploma in Human Resource Management or Business Administration
• Experience: A minimum of 3 years working experience in human resources, with experience handling disciplinary investigations, hearings, appeals and grievances.
• Excellent planning, organizational, and time management skills.
• Excellent verbal, writing, and interpersonal communication skills in Swahili and English; strong attention to detail, understanding of labor laws and disciplinary procedures, and commitment to high quality standards.
• Great computer skills in MS office (Excel, Word, PowerPoint, etc).
• Ability to take initiatives; team player who is able to work with minimum supervision.
• Demonstrates strong ethics and a commitment to the mission of the MSG.
• Confidential in all matters.

The MSG offers competitive compensation and benefits packages in Tanzania, commensurate with experience and within parameters of the MSG compensation scale.

Please submit via email to

Please send:
1. Cover Letter- must include reason for interest in the job, current salary, and desired salary range
• Please indicate in your cover letter where you learned of this career opportunity.
2. CV with three (3) current references with relation and contact information
• Including last two employers (preferably your supervisor)
3. Scanned copies of certificates.

Applications will be accepted until August 3rd, 2018 - Only short listed candidates meeting the above criteria will be invited for and interview.

This job description provides a general but not comprehensive list of the essential responsibilities and qualifications required. It does not represent a contract of employment. The MSG reserves the right to change the job description and/or posting at any time without advance notice.

For more information please see our website –

MSG is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The MSG encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction.
The MSG undertakes affirmative action strategies in its recruitment and employment efforts to assure that persons with disabilities have full opportunities for employment in all positions.

We encourage applicants with disabilities who may need accommodations in the application process to contact: . Correspondence sent to this email address that is not related to requests for accommodations will not be reviewed. Applicants should follow the instructions above regarding how to apply.